| 1. |
Submission of Application for Eligibility
of Bidder and Bid Proposal: |
| |
The bidder shall submit the original
bid proposal as indicated in the Invitation to Bid
with the accomplished and signed Application for
Eligibility of Bidder together with the following
documents in sealed envelopes, addressed to The
Director, Science Education Institute, PTRI Bldg.,
Bicutan, Taguig, Metro Manila (Attention: The Officer-in-Charge,
General Services Unit), with the bidder's signature
across the envelope cover on or before the specified
deadline for submission: |
| |
| 1.1 |
Legal Documents: |
| |
| 1.1.1. |
Certificate of Registration with the
Department of Trade and Industry (DTI)
for sole proprietorship; |
| 1.1.2. |
Articles of Incorporation or Partnership
duly registered with Securities and
Exchange Commission (SEC) for partnership
and corporation; |
| 1.1.3 |
Business Permit (Mayor's Permit/Municipal
License); |
| 1.1.4. |
BIR Value Added Tax Registration; |
| 1.1.5. |
Prospective Bidder's Statement that
His Firm is Not Blacklisted or Barred
from Bidding by any Government Office/Agency/Corporation |
| 1.1.6. |
Proof of Bidder's Accreditation with
DBM-EPS. |
|
| 1.2. |
Technical Documents: |
| |
| 1.2.1 |
Prospective Bidder's Statement of
Previous Similar Contracts/Track Record
for at least the last two (2) years |
|
| 1.3. |
Financial Documents: |
| |
| 1.3.1 |
Audited Financial Statements stamped
"Received" by the Bureau
of Internal Revenue for the last two
(2) Calendar Years
|
|
|
| 2. |
Registration of Bidders with DBM-EPS |
| |
All bidders should be registered with
the Department of Budget and Management-Electronic
Procurement System (DBM-EPS) through
www.procurementservice.org |
| 3. |
Opening, Modification and Withdrawal
of Bids: |
| |
| 3.1. |
Only duly authorized representative/s of
the company shall participate in the pre-bid
conference and public bidding. |
| 3.2. |
A bidder may modify his earlier submitted
bid provided that this is done at least five
(5) calendar days before the deadline for
the receipt of bids. The modification shall
be submitted before the deadline for receipt
of bids in a sealed envelope duly identified
as a modification of the original bid and
stamped received by the Bids and Awards Committee
(BAC). |
| 3.3. |
A bidder shall be allowed to withdraw his
bid prior to the time set for its opening
provided he communicates his purpose in writing.
In this case, the bid shall be returned to
him unopened. No bid can be withdrawn for
any reason whatsoever after the opening of
bids has commenced. |
|
| 4. |
Postponement/Suspension of Opening of Bid
Proposals:
|
| |
SEI reserves the right to postpone/suspend the
opening of bid proposals upon notice to the participating
bidders for any cause whatsoever.
|
| 5. |
Rejection of Proposals: |
| |
SEI reserves the right to reject any
or all bids or any part thereof. The following,
among others, may be sufficient cause for rejection: |
| |
| 5.1. |
Erasures or corrections in the bidding documents
without full signature of the bidder or his
duly authorized representative. |
| 5.2. |
Proposals which are not accompanied by a
bid bond or the bid bond is defective or insufficient. |
| 5.3. |
Proposals submitted after the designated
time of opening of bids. |
| 5.4. |
Proposal forms not properly accomplished
by the bidders. |
| 5.5. |
When statements as to business and technical
organization or financial resources have been
found to be false and/or fabricated and in
the BAC's opinion would justify rejection. |
|
| 6. |
Bid Bond Requirement: |
| |
Sealed bid proposals should be accompanied
by a bid bond equivalent to at least 2.5% of
the total bid price either in the form of cash,
manager's check, cashier's check or bidder's bond
issued by the Government Service Insurance System
(GSIS) callable on demand, valid for 120 calendar
days and accompanied by an original official receipt.
If bidder's bond is issued by a private bonding
company, it should be accompanied with current accreditation
from the Insurance Commission. Bid bonds of the
bidders considered to be the three (3) lowest calculated
and responsive bid shall be retained until after
the winning bidder has executed the contract with
SEI. Posting of personal checks as bidder's bond
will not be accepted. |
| |
Prices quoted are subject to 10%
withholding tax. |
| 7. |
Award of Contract: |
| |
Following the opening of bids, the
award of the contract shall be made by the SEI-BAC
for the bid most advantageous to the government.
Notice to Proceed shall be sent to the winning bidder
after the approval of the SEI Director. The acceptance
of the award shall bind the winning bidder to accept
the award and execute the contract. Likewise, winning
bidder should post 10% Performance Bond based
on the aggregate amount of the contract. |
| 8. |
Terms and Conditions of the Contract: |
| |
The specific terms and conditions
of the services covered shall be stipulated in the
Contract for Services. |
| 9. |
Duration of the Contract: |
| |
The Contract will become effective
on the period specified therein subject to the approval
of the SEI Director. |
| 10. |
Failure to Accept the Award: |
| |
Failure of the winning bidder to accept
the award within three (3) days after notice shall
be sufficient cause for the cancellation of the
award and the forfeiture of the performance bond. |
| 11. |
Administrative Penalties for Bidders
and Prospective Bidders: |
| |
The SEI Director shall impose on bidders
or prospective bidders the administrative penalties
of suspension from participating in any public bidding
of SEI for one (1) year for the first offense and
two (2) years for the second offense as well as
disqualification from further participating in the
public bidding currently being undertaken, where
applicable, for the following violations, without
prejudice to the imposition of criminal and civil
sanctions as provided by laws, rules and regulations
stipulated in Section 44 of E.O. 40 : |
| |
| 11.1. |
Submission of eligibility requirements
containing false information or falsified
documents. |
| 11.2. |
Submission of bids that contain false information
or falsified documents or the concealment
of such information in the bids. |
| 11.3. |
Allowing the use of one's name or using
the name of another for purposes of public
bidding. |
| 11.4. |
Withdrawal of a bid or refusal to accept
an award or enter into contract with the government
without just cause, after it shall have been
determined to have submitted the Lowest Calculated
and Responsive Bid or the Highest Rated and
Responsive Bid, as the case may be. |
| 11.5. |
Refusal or failure to post the required
performance security within the prescribed
time. |
| 11.6. |
Termination of the Contract due to the default
of the bidder. |
| 11.7. |
Any documented unsolicited attempt by a
bidder to unduly influence the outcome of
the bidding in his favor. |
| 11.8. |
All other acts that tend to defeat the
purpose of the public bidding. |
|
